PURPOSE
Compile information and records to draw up purchase orders for procurement of materials and services
RESPOSIBILITIES
v Perform buying duties when necessary
v Prepare invitation-of-bid forms and mail forms to supplier firms or distribute forms for public posting
v Approve bills for payment
v Calculate costs of orders, and charge or forward invoices to appropriate accounts
v Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications
v Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
v Compare suppliers' bills with bids and purchase orders in order to verify accuracy
v Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
v Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
v Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered
v Prepare, maintain, and review purchasing files, reports and price lists
v Prepare purchase orders and send copies to suppliers and to departments originating requests
v Respond to customer and supplier inquiries about order status, changes, or cancellations
v Review requisition orders in order to verify accuracy, terminology, and specifications
v Track the status of requisitions, contracts, and orders
v Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
v Monitor contractor performance, recommending contract modifications when necessary
v Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes
v Analyze all suppliers in order to select the most suitable suppliers who are able to deliver high quality products at competitive pricing
v Negotiate with suppliers on lead-time, cost and quality so as to obtain the maximum benefit for the company
v Manage suppliers to meet objectives related to cost, delivery performance, schedule and quality
v Develop purchasing or sourcing strategies based on portfolio analyses and supplier referencing study
v Define and maintain documented category and supplier strategies using market and competitive data
v Develop, implement and drive the procurement strategies in order to meet cost savings targets
v Review and manage the supplier base to ensure consistency with the sourcing strategy
v Perform regular performance review with suppliers to drive continuous improvements
v Ensure commercial, legal and contractual compliances in all the procurement transactions
Adopt appropriate supplier management methodologies and procurement strategies in purchasing to secure better prices
REQUIREMENT/QUALIFICATION/EXPERIENCE
v BSc in Electrical Engineering .Preferable with additional degree in Supply chain management
v Proven working experience as a procurement Engineer in same field above in Saudi Arabia in substations or industrial field or power plant field
v Knowledge of sourcing and procurement techniques as well as a skill in “reading” the market
v Talent in negotiations and networking
v Aptitude in decision-making and working with numbers
v Experience in collecting and analyzing data
Strong leadership capabilities
Excellent communication skills both oral and written
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